Архивоведение и делопроизводство
Professional receptionist (квалифицированный секретарь) is an irreplaceable assistant (помощник руководителя) to the head and face of the company. Secretary’s job is a good school of life and a great launching pad (стартовая площадка) to start a career.
In common parlance, word “secretary” is often used to refer to a few occupations: secretary, administrative assistant (секретарь-референт), office manager, translator. But its worth saying that the word “secretary” is derived from the Latin word “secret”. The secretaries of Ancient Rome were called trustees (доверенные лица). Initially (первоначально), they were men. Secretarys profession began to take a womans face with the invention of a typewriter in 1880 (the requirement was print speed 4 pages in a minute), and there were almost no male secretaries by the end of the First World War. Although nowadays we are able to see sometimes advertisements like “Wanted slim literate (грамотный) man for work as assistant manager (помощник руководителя)”.
[As Ive mentioned secretarys work of the 20th century Id like to show a video belonging to 1932 which is not actual for nowadays but there is an “Ideal conception” of the work of that time.]
Secretarys profession is considered as one of the most dangerous and challenging (cложный) office jobs. Then, why is amount of young girls willing going to secretaries?
Professional receptionist (квалифицированный секретарь) is an irreplaceable assistant (помощник руководителя) to the head and face of the company. Secretarys job is a good school of life and a great launching pad (стартовая площадка) to start a career.
There are 3 “scenarios” («сценарий») of a career development according to experts. The first is “vertical growth” or professional advancement within the company (продвижение внутри компании). As one is proven (зарекомендован), he or she is able to become a “right hand” of director. Second, the so-called “horizontal growth” is a moving to another position or department. Former secretaries often move into personal management, logistics and foreign trade. And the third way is moving to another company when secretaries, who dont see any prospects and get small salary, leave small firms, acquire knowledge and experience and claim for a worthier job (более достойная/стоящая работа).
So, what specialist is wanted to work? It is preferably (предпочтительно) a woman with presentable appearance, pleasant voice, good taste and manners. But directors who are really interested in prestige of his company never recruit a beautiful but incompetent secretary. She must be able to solve problems to a matter of minutes (за считанные минуты) and even guess and warn all bosss errors, understanding all his foibles («тараканы»). Its not even “3 in 1”. In addition, some employers want to have a secretary with experience of contracting (заключение договоров), distribution of prices (рассылка прайсов), organization of exhibitions, having a drivers license. There is even higher mathematical education among the demands of an employer. As a result, we have more actual for nowadays work of PA (personal/administrative assistant) which has to combine all token points.
Well, the basic set of the requirements can be represented as follows:
-spectacular appearance (эффектная внешность)
-dealing promptly with correspondence
-being methodical with a good eye for detail
-knowledge although one foreign language
-good speeds (высокая скорость печати)
-know all whereabouts with internal and external telephones and all stationery (канцтовары) [Im not going to mark each one cause it can be fatiguing (утомительно) for you]
-own office equipment and computer (more by this token, big offices generate lots of waste paper, and a shredder is useful when there are confidential materials to be shredded)
-experience in organization of business meetings
-stress tolerance, sociability, mobility, responsibility (стрессоустойчивость, коммуникабельность, ответственность).
As every profession, secretarys job has its pros and cons. On the one hand, there is a good starting position, wide range of communication, experience of organizing activities. But some experts include secretarys job in a list of the most dangerous ones. The danger is in hot coffee or a well-polished glass door (хорошо отполированная стеклянная дверь) which can be simply ignored in a hurry (не замечена в спешке). There are also often overtime work without extra pay. Besides, there is a risk to get bored in small companies or visa-versa: a secretary must work for different specialists. There is also duty of looking presentable regardless of circumstances or difficulties in balancing of work and family.
To make my project not so boring and dull I have found some facts that can be maybe amusing for you.
[Ill show another video. Maybe there are no new facts for you but there is a common extract about the work.]
To sum up, its everyones own choice where to work, but one must recognize and estimate all points of his potential job in a clear way.